Administrative Procedures Manual

Development, Review, and Revision of Administrative Procedures

0 – 01 / Development, Review, and Revision of Administrative Procedures

0 - 04 / Glossary and Standard Terms
 

General Administration

1 – 01 / Records and Information Management

1 – 02 / Protection of Valuables in Schools

1 – 03 / Furnishing and Equipment Disposal 

1 – 06 / Community Use of Schools

1 – 07 / Public Solicitations in the Schools

1 – 08 / Advisory Role of School Council to Principal

1 – 09 / Communication between the Board and the School Council

1 – 10 / Delegation of Duties or Tasks to School Councils

1 – 11 / Appeal Procedures for School Councils

1 – 12 / Dissolution of School Council

1 – 13 / Inclement Weather

1 – 14 / Media Relations

1 – 15 / Channels of Communication

1 – 16 / School Community Relationships

1 – 17 / Event Protocol (amended June 16, 2016)

1 – 18 / Identifying High Risk Students and Staff

1 – 19 / Tragic Deaths

1 – 20 / Student Health Emergency

1 – 23 / Narcotics Detection Dogs

1 – 24 / Cell Phones and Other Electronic Communication Devices

1 – 25 / Flag Protocol

1 – 26 / WHMIS / Chemical Management

1 - 27 / Life Threatening Health Condition Response Plan

1 - 28 / Reproduction of Copyright /Protected Work 
                Exhibit 1 - Reproduction of Copyright/Printed Work

1 - 29 / Information Security Management System (ISMS)

Instructional Programs and Materials

2 – 01 / School Day

2 – 02 / Locally Developed Courses

2 – 03 / Off Campus Education
                 Exhibit 1 - Off Campus Education Program Agreement
                 Exhibit 2 - Year End Program Report

2 – 04 / Teaching Religion, Human Sexuality, and Sexual Orientation

2 – 05 / Career High Schools 
                 Exhibit I - Student Educational Timeline & Career High Schools

2 – 06 / English as a Second Language

2 – 07 / Early Childhood Services

2 – 08 / Blended Programs

2 – 09 / Field Trips - Planning and Requirements              
                 Exhibit I - Field Trip Application Form
                 Exhibit II - Acknowledgement of Risk and Informed Consent
                 Exhibit III - Medical Information Form 
                 Exhibit IV - Medication Administration Log
                

                 Offsite Activities Exemplar 
                 Local Excusions Exemplar 
                 Sports Teams Exemplar
 
                 Typical Day Exemplar

Note - the ASBIE and Safety Guidelines for Physical Activities are listed under AP 2 - 22 Field Trip Approval listed below

2 – 11 / Individual Program Plans

2 – 12 / Referral of Students with Special Needs

2 – 13 / Screening for Early Identification of Special Needs

2 – 14 / Student Placement in Private Schools

2 – 15 / Coordinated Services for Children

2 – 16 / Special Education Programs & Services/Student Programs

2 – 17 / Student Assessment

2 – 18 / Learning Resources Selection and Challenges

2 – 19 / School Libraries

2 – 20 / Computer Access
                 Exhibit I - Agreement and Permission Form

2 – 21 / School Volunteers 
                 Exhibit I - Oath of Confidentiality
                 Exhibit 2 - RCMP Criminal Record Check letter
                 Exhibit 3 - Statutory Declaration Form - Volunteers

2 - 22 / Field Trip Approval  - amended 2016 January 13
                 Exhibit 1 - Field Trip Approval Form
                 Safety Guidelines for Physical Activities in Alberta Schools
             

 Students

3 – 01 / School Bus Transportation Student’s Responsibilities

3 – 02 / Vandalism / Break-ins by Student

3 – 03 / Adult Education Programs

3 – 04 / Student Attendance

3 – 05 / Participation in Athletics by Students in Alternative Schools

3 – 06 / Admission of Expelled Students

3 – 07 / Admission of Resident Students

3 – 08 / High School Student Programming

3 – 09 / Student Conduct

3 – 10 / Hazing & Froshing

3 – 11 / Student Substance Abuse

3 – 12 / Weapons

3 – 13 / Young Offenders Sharing Protocol

3 – 14 / Interviews & Searches & Child Welfare Investigations

3 – 15 / Student Suspension/Expulsion
                 Exhibit I - Student Suspension Report

3 – 16 / Child Abuse and Neglect

3 – 17 / Student Fees

3 – 18 / Student Records
                 Exhibit I - Authorization to Release Student Records

3 – 19 / Right of Access and Right to Provide Permission

3 – 20 / Exemption of Student

3 – 22 / Student Evaluation

3 – 23 / Administering Medication to Students
                 Exhibit I - Administering Medication Parent/Guardian Permission Form

3 – 24 / Student Progress Reports to Parents

3 - 25 / Student Registration
                 Exhibit I - Student Registration Form 
                 Exhibit II - Media Consent Form

3 - 26 / Welcoming, Caring, Respectful, Safe and Inclusive Schools

3 - 27 Sexual Orientation and Gender Identity - new 2016 March 23

Personnel and Employee Relations

4 – 01 / School Administrators’ Association

4 – 02 / Staff Employment

4 – 03 / Police Criminal Record Check and Child Record Intervention Check
                 RCMP Criminal Record Check Form Letter - Volunteer
                 RCMP Criminial Record Check Form Letter - Employment

4 – 04 / Staff Elected to Political Offices

4 – 05 / Personnel Records

4 – 06 / Role of the School Principal

4 – 07 / Role of the Teacher

4 – 08 / Professional Staff Assignments and Teacher Transfers

4 – 09 / Special Sabbatical Leaves - amended 2016 May 6

4 – 10 / Evaluation of School Administration
                 Exhibit I - Performance Criteria 

4 – 11 / Evaluation of Central Office Senior Administrators and Directors

4 – 12 / Teacher Supervision and Professional Growth Plans

4 – 13 / Teacher Evaluation
                 Appendix 1 - Ministerial Order 016/97

4 – 14 / Professional Staff Reduction

4 – 15 / Deferred Salary Leave Plan

4 – 16 / Professional Research

4 – 18 / Fitness of School Bus Drivers

4 – 19 / Health and Safety 

4 – 20 / School Administrative Appointments

4 – 22 / Vice Principal Voluntary Transfer

4 – 23 / Vice Principal Voluntary Exchange

4 - 24 Support Staff Evaluation

4 - 25 Support Staff Supervision and Professional Growth

4 - 26 Working Alone 

4 - 27 Public Interest Disclosure (Whistleblower Protection) 
         Exhibit 4 - 27.1

4 - 28 Voluntary Principal Transfer

4 - 29 Drivers of School Owned Division Commercial Vehicles - new 2016 March 11

Business Procedures

5 – 03 / Division Owned Vehicles

5 – 04 / Video Camera and School Bus Operations

5 – 05 / Special Use of School Buses

5 – 06 / Transportation of Students in Private Vehicles  
                 Exhibit I - Driver Registration

5 – 07 / Staff Conflict of Interest

5 – 08 / School Fundraising

5 – 09 / Attendance Areas and Non-Resident Student Busing 

The Out of Area Request form can be found under the Transportation tab.

5 – 10 / Purchasing

5 – 11 / School Bus Transportation 
                 Exhibit I - Bus Accident

5 - 12 Authorized Signatures

5 - 13 School Events